Every so often, you have to conduct a brain dump.
I hear you asking: What is a brain dump?
A brain dump is a magical process that gets everything out of your head and onto paper. And, yes, I find that paper is where it has to happen. The computer is too distracting.
You know it’s time for a brain dump when you’re overwhelmed. Your head is about to burst, your stomach is fluttering, and your chest feels tight.
You’re feeling like you can’t get all of your tasks done in the time you have, and God bless the poor person who asks you for a favor right now. Oh, boy! Will they ever get an earful!
Another sign it’s time for a brain dump is that you are unfocused – you know that you have a lot to do, but can’t decide what is the best use of your time in this moment.
Brain dump to the rescue!
Here are the 6 steps I recommend for the process.
Step 1: Prepare For Your Brain Dump
I like to begin tasks with focused intention and name the task: Now, I am sitting down to get whatever is in my head onto this piece of paper. Sometimes I even
Here’s a question that my clients know is coming: By when?
By when will you send that email?
By when will you make that call?
By when will you send your application?
When I ask clients for a deadline on a task – like sending an email or making a phone call – they are most likely to say, “I’ll do that by the end of next week.”
Fair enough. They’re allowed to set their own deadlines, and it’s my job to push them a little because I know they are capable of more.
My response, when appropriate, is: “Why don’t you do it as soon as we get off of this call? Now seems like the right time to take care of it.”
Gulp. I can “hear” the hesitation in the brief moment of silence.
Hmmm. It seemed like such a good idea until I suggested immediate action.
How much time do the lessons take? How much time should I spend on social media? How much time on marketing vs. making art?
©2013 John Salvest, Forever. Secondhand romance novels on metal armature. Courtesy of the artist and Morgan Lehman Gallery.
These are questions I’m often asked to which there are no easy answers (except maybe the last one, and I take a stab at that below).
Everyone wants to know “how much time?” because time is sacred, and we should be choosy with how we spend our time.
There is a better question than “How much time?” Ask yourself: How much time and effort am I willing to invest?
The key word is “willing.”
When you’re committed, you don’t care how much time something takes. [Tweet this] You’ll find a way to get it done because it
Are you like a lot of my clients? You want to do/try it all. You’d like to be everywhere but time runs out.
Lack of time is the number one anxiety for most of my clients. It’s not fear of rejection or failure or even potential criticism. It’s there’s not enough time in the day to do it all.
Like you, I’ve been overwhelmed with possibilities for business development and strategy.
Just three years ago, I remember sitting down and crying to my husband that I couldn’t work any harder. If I wanted to increase my impact in the world, I would have to work smarter. That’s when I hired a serious business coach and got back on track.
Here’s what I’ve learned about dealing with overwhelm and a seeming lack of time.
1. The important stuff always gets done.
I don’t know how, but I know why the important stuff always gets done. It gets done because it’s important! I recognize its value and somehow manage to make it happen.
Knowing this truth is a relief.
2. There is no such thing as time management.
You can’t manage time. The clocks keep ticking and the sun continues to rise and set. There’s not much we can do about that.
But we can manage ourselves. Here are a few ideas for doing this:
When someone asks something of you, there are a couple of ways you can respond: Yes or No.
When you say yes to everything, you are probably saying no to yourself and many of your art goals. You are saying that what someone is asking or offering is more important than your agenda.
You can’t even do everything that’s on your list right now, so how do you ensure that your art business remains a priority when so many people are asking for your time?
I am not immune to unproductive days, and I’ve had more than my fair share of them recently.
In order to get back on track, I’ve regrouped and, with the help of a coach, reminded myself of these principles. They really work – when you do them.
Start The Day With 3 Intentional Steps
I swear by the importance of these first three steps. When I don’t do them, I am significantly more overwhelmed and stressed out. Doing them brings peace of mind and helps me start my day on my terms rather than diving in and responding to everything being pushed at me.
Would you like to get more done in less time? Then quit multitasking!
Multitasking is working on diverse tasks simultaneously and, usually, doing them all half-heartedly: driving and talking on the phone; attending a webinar and responding to email; or writing a blog post and texting.
Research shows that only about 2.5% of college students can multitask effectively. Two point five percent!
©2011 Corrina Sephora, Hull Trilogy (dtl). Mixed media. Used with permission.
Studies now show that multitasking is a myth. You simply can’t give your attention to more than one thing at a time.
Health magazine gives 12 reasons to kick the habit, including the insight that multitasking dampens your creativity: “… multitaskers often find it harder to daydream and generate spontaneous ‘a ha moments’.”
Kick the Habit
To embrace single-tasking, take the first step and turn off
As I write this, I’m sitting with an inbox with far more messages than is comfortable for me. I usually keep a relatively sparse inbox, but the messages accumulate from time to time.
Here’s the ugly truth.
I know that 177 messages isn’t a lot for most people, but it is for me. Instead of beating myself up over it, I’m going to hold myself accountable to under 20 messages before this post is published. Because, I’ve learned . . .
I am the boss of my inbox.
I refuse to let email messages control my life. I’m in charge. You, too, are in charge. You have to be.
If you’re going to be in control of your art career, you have to control every aspect of it. Stop allowing things like email to monopolize your
A slightly annotated list of my top tweets from the past two weeks. Worth Standing On Its Own >>Online art sales to grow fast — study | BusinessWorld Online buff.ly/1fuNnbm . . . Art Marketing >> Top 10 Tips for being an artist fr award-winning artist Susanne du Toit bbc.com/news/entertain… BBC News
One of the best ways to save time on your computer is to be consistent when naming your files. It not only saves you time, but will be imperative when (not if) you bring someone in to help you expand your art business. It makes no sense to hire an assistant only to spend half of your time trying to find things in the computer for your assistant.