I think one of the hardest things about having my own business is staying organized and on top of projects.

One of the best things I did this past year was to set up separate Outlook folders for email I wanted to keep. This was one of the many helpful recommendations in David Allen’s book Getting Things Done. Like my physical desktop, I like my inbox to be clean. Now I have an Outlook folder for each project, class, and book, and one for pending clients. Now I know where to find everything!

An artist might have the following Outlook or other mail program folders:

  • Upcoming Exhibitions
  • Web site Additions and Corrections
  • Things to Read
  • People to Follow Up With
  • Newsletter Ideas
  • Mailing List Additions
  • Galleries to Visit
  • Exhibits to See

One of my favorite folders is "Someday/Maybe." It’s stuff I don’t want to forget, but isn’t pressing.

Whenever you get an email that you have responded to or acted upon, drag it to a new folder and keep it as long as you like.

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